Submission Guidelines

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Article Types

Articles

Section default policy

This section is peer reviewed.

Editorial Letters and Commentary

Regular Manuscript

Regular Manuscript submissions are quantitative, qualitative, and mixed-methods empirical studies. We also welcome submissions that utilize new and emerging methodological techniques. Regular Manuscript submissions should be based on a solid theoretical or conceptual framework and the discussion of the research findings should include practical, theoretical, and/or policy implications. These submissions should demonstrate central involvement of students and/or community partners and advance the field of community engagement scholarship, and should not exceed 8,000 words.

This section is peer reviewed.

Research From the Field

Research from the Field articles have a practice or case study orientation and share best practices, practical wisdom, and applied knowledge. Context is an essential part of community engagement work; therefore, it is critical to situate Research from the Field submissions philosophically, historically, and theoretically in order to systematically extend our knowledge and understanding. Innovative partnerships that demonstrate central involvement of students and/or community partners have the potential to make highly interesting pieces for this section. Research from the Field submissions should go beyond a simple project description to include innovative lessons learned or best practice principles with strong application and practice implications. Research from the Field manuscripts should not exceed 6,000 words.

This section is peer reviewed.

Community Perspectives

Community members working with academic partners from all disciplines are invited to submit original work to the Community Perspectives section. All forms of writing, analysis, creative approaches, and methodologies are acceptable for this section. Specific types of submissions appropriate for Community Perspectives include commentaries, critical reflections, and opinion pieces related to community engagement and/or engaged scholarship. Given the interdisciplinary nature of the field, scholarly contributions of many kinds related to the field of engagement scholarship are encouraged and will be considered for publication in JCES. Community Perspective manuscripts should be between 750–2,000 words in length.

This section is peer reviewed.

Student Voices

Students from all disciplines are invited to submit original work to the Student Voices section. All forms of writing, analysis, creative approaches, and methodologies are acceptable for this section. Specific types of submissions appropriate for the Student Voices section include commentaries, critical reflections, and opinion pieces related to community engagement and/or engaged scholarship. Given that engagement scholarship is such an interdisciplinary field in which there are many appropriate ways to best “tell the story,” scholarly contributions of many kinds related to the field of engagement scholarship are welcome and will be considered for publication. Student Voice manuscripts should be between 750–2,000 words.

This section is peer reviewed.

Book Reviews

Book Reviews submitted to JCES should give the reader a well-developed sense/description of the book, but should also go beyond description to discuss central issues raised by the text. Reviewers are encouraged to address how the reviewed book addresses theory, current scholarship, and/or current issues germane to the subject of the book and engagement scholarship. Reviewers may reference other material that has bearing on the book being reviewed, particularly when these sources have the ability to position the book within larger discourses regarding the topic. Ideally, Book Reviews should not exceed 1,500 words.

This section is peer reviewed.

Author Guidelines

Submissions should be made electronically through this website. Once submitted, the author can track the submission and communicate with the editors via the online journal management system.

Please ensure that you consider the following guidelines when preparing your manuscript. Failure to do so may delay processing your submission.

All word limits include referencing and citation.

 

Structure

Title page
To ensure anonymous peer review, please only list the title and abstract on the submitted manuscript file.

The names of all authors, affiliations, contact details, biography (optional) and the corresponding author details must be completed online as part of the submission process. All authors must fit within the journal's definition of an author, available .

Author names should include a forename and a surname. Forenames cannot include only initials.

  • J. Bloggs is not preferred. The full name, Joe Bloggs is required (this will enhance the 'findability' of your publication).

The affiliation should ideally include ‘Department, Institution, City, Country’. However only the Institution and Country are mandatory.

Abstract
Research articles must have the main text prefaced by an abstract of no more than 250 words summarising the main arguments and conclusions of the article. This must have the heading ‘Abstract’ and be easily identified from the start of the main text.

A list of up to six key words may be placed below the abstract (optional).

The Abstract and Keywords should also be added to the metadata when making the initial online submission.

Main text
The body of the submission should be structured in a logical and easy to follow manner. A clear introduction section should be given that allows non-specialists in the subject an understanding of the publication and a background of the issue(s) involved. Methods, results, discussion and conclusion sections may then follow to clearly detail the information and research presented.

Up to three level headings may be present and must be clearly identifiable using different font sizes, bold or italics. We suggest using Headings 1, 2 and 3 in MS-Word’s ‘Style’ section.

Data Accessibility
If data, structured methods or code used in the research project have been made openly available, a statement should be added to inform the reader how/where to access these files. This should include the repository location and the DOI linking to it. Read our for more information on best practice and maximising the impact of your open data.

If it is not possible to use a repository then the journal can host supplementary files. Such files must be listed in the Data Accessibility section, with a corresponding number, title and optional description. Ideally, the supplementary files are also cited in the main text.

e.g. Supplementary file 1: Appendix. Scientific data related to the experiments.

Supplementary files will not be typeset so they must be provided in their final form and must be submitted for review during the original submission process. They will be assigned a DOI and linked to from the publication by the publisher.

NOTE: If data used in the research project has not been made available, a statement confirming this should be added, along with reasoning why.

The journal's data policy is available on the page.

Ethics and consent (if applicable)
Research involving human subjects, human material, or human data, must have been performed in accordance with the . Where applicable, studies must have been approved by an appropriate ethics committee and the authors should include a statement within the article text detailing this approval, including the name of the ethics committee and reference number of the approval. The identity of the research subject(s) should be anonymised whenever possible. For research involving human subjects, informed consent to participate in the study must be obtained from participants (or their legal guardian) and added to this statement. If a study involving human subjects/tissue/data was exempt from requiring ethical approval, a confirmation statement from the relevant body should be included within the submission.

Experiments using animals must follow national standards of care. For further information, click .

Acknowledgements (optional)
Any acknowledgements must be headed and in a separate paragraph, placed after the main text but before the reference list. Please ensure that all individuals mentioned in the Acknowledgements section have given permission to be included.

Funding Information (if applicable)
Should the research have received a funding grant then the grant provider and grant number should be detailed.

Competing interests
If any of the authors have any competing interests then these must be declared. A short paragraph should be placed before the references. Guidelines for competing interests can be found . If there are no competing interests to declare then the following statement should be present: The author(s) has/have no competing interests to declare.

Authors' contributions
A sentence or a short paragraph detailing the roles that each author held to contribute to the authorship of the submission. Individuals listed must fit within the definition of an author, as per our .

References
All references cited within the submission must be listed at the end of the main text file.

 

Permissions

The author is responsible for obtaining all permissions required prior to submission of the manuscript. Permission and owner details should be mentioned for all third-party content included in the submission or used in the research.

If a method or tool is introduced in the study, including software, questionnaires, and scales, the license this is available under and any requirement for permission for use should be stated. If an existing method or tool is used in the research, it is the author's responsibility to check the license and obtain the necessary permissions. Statements confirming that permission was granted should be included in the Materials and Methods section.

 

Language & Text

Capitalisation
For the submission title:

Capitalise all nouns, pronouns, adjectives, verbs, adverbs and subordinate conjunctions (i.e. as, because, although). Use lowercase for all articles, coordinate conjunctions and prepositions.

  • Slip-Sliding on a Yellow Brick Road: Stabilization Efforts in Afghanistan

Headings within the main text:

First level headings in the text should follow the same rule as the main title.

For lower-level subheadings, only capitalise first letter and proper nouns.

Headings should be under 75 characters.

Spelling & Grammar

Submissions must be made in English. Authors should use American spellings, except when referring to proper nouns and normal institutional titles, in which case the official, original spelling must be used. American grammar rules should be used.

Font
The font used should be commonly available and in an easily readable size (e.g., 12-point, Times New Roman). This may be changed during the typesetting process.

Underlined text should be avoided whenever possible.

Bold or italicised text to emphasise a point are permitted, although should be restricted to minimal occurrences to maximise their efficiency.

Lists
Use bullet points to denote a list without hierarchy or order of value. If the list indicates a specific sequence then a numbered list must be used.

Lists should be used sparingly to maximise their impact.

Quotation marks
Use single quotation marks except for quotes within another speech, in which case double quotation marks are used.

Quotations that are longer than three lines in length must be in an indented paragraph separate from the main text.

The standard, non-italicised font must be used for all quotes.

It must be clear from the text and/or citation where the quote is sourced. If quoting from material that is under copyright then permission will need to be obtained from the copyright holder.

Acronyms & Abbreviations
With abbreviations, the crucial goal is to ensure that the reader – particularly one who may not be fully familiar with the topic or context being addressed – is able to follow along. Spell out almost all acronyms on first use, indicating the acronym in parentheses immediately thereafter. Use the acronym for all subsequent references.

  • Research completed by the World Health Organization (WHO) shows …

A number of abbreviations are so common that they do not require the full text on the first instance. Examples of these can be found .

Abbreviations should usually be in capital letters without full stops.

  • USA, not U.S.A

Common examples from Latin origin do not follow this rule and should be lower case and can include full stops.

  • e.g., i.e., etc.

Use of footnotes/endnotes
Use endnotes rather than footnotes (we refer to these as ‘Notes’ in the online publication). These will appear at the end of the main text, before ‘References’.

All notes should be used only where crucial clarifying information needs to be conveyed.

Avoid using notes for purposes of referencing, with in-text citations used instead. If in-text citations cannot be used, a source can be cited as part of a note.

Please insert the endnote marker after the end punctuation.

 

Data & Symbols

Symbols
Symbols are permitted within the main text and datasets as long as they are commonly in use or have explanatory definition on their first usage.

Hyphenation, em and en dashes
There is no set rule on the use of hyphenation between words, as long as they are consistently used.

Em dashes should be used sparingly. If they are present, they should denote emphasis, change of thought or interruption to the main sentence and can replace commas, parentheses, colons or semicolons.

  • The president’s niece—daughter of his younger brother—caused a media scandal when…

En dashes can be used to replace ‘to’ when indicating a range. No space should surround the dash.

  • 10-25 years
  • pp. 10-65

Numbers
For numbers zero to nine please spell the whole words. Please use figures for numbers 10 or higher.

We are happy for authors to use either words or figures to represent large whole figures (i.e. one million or 1,000,000) as long as the usage is consistent throughout the text.

If the sentence includes a series of numbers then figures must be used in each instance.

  • Artefacts were found at depths of 5, 9, and 29 cm.

If the number appears as part of a dataset, in conjunction with a symbol or as part of a table then the figure must be used.

  • This study confirmed that 5% of…

If a sentence starts with a number it must be spelt, or the sentence should be re-written so that it no longer starts with the number.

  • Fifteen examples were found to exist…
  • The result showed that 15 examples existed…

Do not use a comma for a decimal place.

  • 2.43 NOT 2,43

Numbers that are less than zero must have ‘0’ precede the decimal point.

  • 0.24 NOT .24

Units of measurement
Symbols following a figure to denote a unit of measurement must be taken from the latest SI brochure. See for the full brochure.

Formula
Formulae must be proofed carefully by the author. Editors will not edit formulae. If special software has been used to create formulae, the way it is laid out is the way they will appear in the publication.

 

Figures & Tables

Figures
Figures, including graphs and diagrams, must be professionally and clearly presented, and align with the standards outlined in the 7th Edition of the APA Publication Manual. If a figure is not easy to understand or does not appear to be of a suitable quality, the editor may ask to re-render or omit it.

All figures must be cited within the main text, in consecutive order using Arabic numerals (e.g. Figure 1, Figure 2, etc.).

Each figure must have an accompanying descriptive main title. This should clearly and concisely summarise the content and/or use of the figure image. A short additional figure legend is optional to offer a further description.

  • Figure 1: 1685 map of London.
  • Figure 1: 1685 map of London. Note the addition of St Paul’s Cathedral, absent from earlier maps.

Figure titles and legends should be placed within the text document, either after the paragraph of their first citation, or as a list after the references.

The source of the image should be included, along with any relevant copyright information and a statement of authorisation (if needed).

  • Figure 1: Firemen try to free workers buried under piles of concrete and metal girders. Photo: Claude-Michel Masson. Reproduced with permission of the photographer.

NOTE: All figures must be uploaded separately as supplementary files during the submission process, if possible in colour and at a resolution of at least 300dpi. Each file should not be more than 20MB. Standard formats accepted are: JPG, TIFF, GIF, PNG, EPS. For line drawings, please provide the original vector file (e.g. .ai, or .eps).

Tables
Tables should align with the standards outlined in the 7th Edition of the APA Publication Manual, and must be created using a word processor's table function, not tabbed text.

Tables should be included in the manuscript. The final layout will place the tables as close to their first citation as possible.

All tables must be cited within the main text, and numbered with Arabic numerals in consecutive order (e.g. Table 1, Table 2, etc.).

Each table must have an accompanying descriptive title. This should clearly and concisely summarise the content and/or use of the table. A short additional table legend is optional to offer a further description of the table. The table title and legend should be placed above the table.

Tables should not include:

  • Rotated text
  • Colour to denote meaning (it will not display the same on all devices)
  • Images
  • Vertical or diagonal lines
  • Multiple parts (e.g. ‘Table 1a’ and ‘Table 1b’). These should either be merged into one table, or separated into ‘Table 1’ and ‘Table 2’.

NOTE: If there are more columns than can fit on a single page, then the table will be placed horizontally on the page. If it still can't fit horizontally on a page, the table will be broken into two.

 

References

All in-text citations and the list of references should align with the standards outlined in the 7th Edition of the APA Publication Manual. All citations must be listed at the end of the text file, in alphabetical order of authors’ surnames.

NOTE: If multiple works by the same author are being listed, please re-type the author’s name out for each entry, rather than using a long dash.

NOTE: DOIs should be included for all reference entries, where possible.

Submission Preparation Checklist

  1. The submission has not been previously published, in part or in whole, nor is it before another journal for consideration.
  2. All third-party-owned materials used have been identified with appropriate credit lines, and permission has been obtained from the copyright holder for all formats of the journal. Authors acknowledge their responsibility to gain all permissions prior to submission.
  3. All authors qualify as authors, as defined in the authorship guidelines, and have given permission to be listed on the submitted paper.
  4. The text adheres to the stylistic and bibliographic requirements outlined in the Author Guidelines. Every effort has been made to ensure that the submission is ready for peer review according to the journal's review policy. The author acknowledges that they are responsible for blinding their files, should they wish to pursue a blind peer review process.
  5. Research has been approved by an appropriate ethics committee and in adherence to the legal requirements of the study country, with the name of the committee and reference number of approval included within the submitted file. Otherwise, a statement that ethics approval was not required has been added to the file.
  6. All patients included within case reports or other article types in which an individual or a group of individuals can be identified have signed informed consent forms, or had had their legal guardian do so, giving permission to publish the submitted content under a CC-BY licence.
  7. The corresponding author is submitting an ORCID identifier in their author data and co-authors have been recommended to also provide an ORCID, as per the journal policy.

Copyright Notice

Authors who publish with this journal agree to the following terms:

  1. Authors retain copyright and grant the journal right of first publication with the work simultaneously licensed under a Creative Commons Attribution License (CC-BY) that allows others to share the work with an acknowledgement of the work's authorship and initial publication in this journal.
  2. Authors are able to enter into separate, additional contractual arrangements for the non-exclusive distribution of the journal's published version of the work (e.g., post it to an institutional repository or publish it in a book), with an acknowledgement of its initial publication in this journal.

Authors are permitted and encouraged to post their work online (e.g., in institutional repositories or on their website) prior to and during the submission process, as it can lead to productive exchanges, as well as earlier and greater citation of published work (See The Effect of Open Access).

Privacy Statement

The names and email addresses entered in this journal site will be used exclusively for the stated purposes of this journal and will not be made available for any other purpose or to any other party.

Publication Fees

JCES does not assess article processing charges (APCs) for publication.